Trearury-I | Active DDO List | Bill Processing | Maintaining OF LF/PL/PF Fund | Account Compilation | Strong Room | Renewal of Soceities and NGO'S |
Trearury-II | Active DDO List | Bill Processing | Account Compilation | e-Bantan | e-CTS | e-Pradan | e-Billing | Pension Paying Bank |

RAIGANJ TREASURY

Download Form : Submit Pensioner Data to the Treasury

HISTORY:

1) This Treasury comes into existence in the year-2001. (Former ‘Raiganj Treasury’ bifurcated into two separate treasuries named with Raiganj Treasury-I and Raiganj Treasury-II in the year of 2001 vide Finance Department Memo No 5872-F, Date: 07-07-2000).

2) The Treasury has been shifted into this New Treasury Building from the old building in the month of AUGUST-2010.

3) CTMS (Computerized Treasury Management System) PACKAGE was in force up to 15-01-2015.

4) CTS (Centralized Treasury System), WHICH IS A PART OF ‘IFMS’, started w.e.f. 16.01.15.

5) Now the Treasury is FULLY COMPUTERIZED with Internet Connectivity.

LOCATION:

 IN THE GROUND FLOOR OF THE ‘TREASURY BUILDING’ SITUATED AT THE LEFT HAND SIDE CORNER OF THE COLLECTORATE BUILDING OF UTTAR DINAJPUR AT KARNAJORA.

       VILL+P.O.- KARNAJORA

       P.S.- RAIGANJ

       DIST- UTTAR DINAJPUR.

       PIN- 733130.

PICTURE OF THE NEW TREASURY BUILDING:

031020102710.jpg

Treasury - (I) Details

OFFICERS  & STAFF OF TREASURY I:

Sl. No.

Post

Details

Sanctioned Post (Vide Memo No:)

1

Treasury Officer-in-Charge

Sri Mritunjay Panja, WBA&AS

    

    

1

2

Additional  Treasury Officer

 

 Sri Shovan Santra, WBA&AS

    

2

3

Accountant

01 Number

1

4

Deputy Accountant

0

1

4

Dealing Assistant

16 Numbers.

27

5

Record Supplier

0

1

5

Gr. D

02 Numbers.

7

6

Others

02 Numbers.[Casual&Contractual]

 

TOTAL:

23

40

 

 

MAIN FUNCTIONS:

1. BILL PROCESSING

2. MAINTAINING OF PL/LF/ PF DEPOSIT A/Cs

3. ACCOUNTS COMPILATION.

4. STRONG ROOM

5. RENEWAL OF SOCEITIES,NGO’S ETC

 

 

1.BILL PROCESSING ( TOP )

RECEIVING

 At the ‘Receiving Counter’ Bills are presented by the DDOs with B.T.R. The Bill is received by the Receiving Clerk through the Computer System and auto generated ‘Token No’ is printed and handed over to the DDO.

 

¯         

CHECKING AT DEALING ASSISTANT LEVEL

When a bill is received at treasury, it is automatically tagged into the ‘Login’ of the ‘DA’ whom the concerned ‘Major Head’ has already been distributed by the Treasury Officer. So the Bill goes from the receiving counter to the DA. DA checks the bill thoroughly

¯         

CHECKING AT ACCOUNTANT LEVEL

 After DA’s checking, It goes into the Accountant’s ‘Login’

¯         

CHECKING AT TREASURY OFFICER LEVEL

 When Accountant completes the Checking, the bill goes to the ‘Treasury Officer’s ‘Login’. TO finally Checks the bill with two types of outcome: i) PASS- means “Pay Order” is given, OR: ii) OBJECTION- means the bill is not fit for “Pay Order” and resubmission of the bill may be done by the DDO.

 

¯         

ECS PAYMENT MANDATE& CHEQUE PRINTING

The passed Bills for which ECS Payment to be given, are shown in the ‘Login’ of the ‘ATO-Cheque’. The ATO-Cheque  gives “ ECS Payment Mandate” and fixes up the date of actual payment against each Token Number.

The passed Bills for which Cheques to be printed, are shown in the ‘Login’ of the ‘Cheque Writer’. The Cheque Writer prints the Cheques as per TO’s Pay Order. He also prints the ‘Return Memos’ for the Objected Bills.

 

¯                                                                                                                                

                                           

                                        SIGNING OF CHEQUE BY THE ADDL TREASURY OFFICER

 The Printed Cheques along with the Bills are then placed to the ‘ATO-Cheque’. ATO-Cheque verifies the Cheque particulars with the Bill and puts his/her signature on the Cheques. He/She also signs the Return Memos for the objected bills

 

DELIVERY

 The signed Cheques and Return Memos are presented to the ‘Cheque Writer’. He/She delivers the Bills through the computer system and handed over the Cheques to the DDOs. The Bills are kept at the treasury as the ‘Vouchers’ for the purpose of Accounts Compilation. Only the Objected Bills are handed over to the DDOs along with Return Memos.

 

 

 

 

2.MAINTAINING OF LF/PL/PF FUND ( TOP )

IN TREASURY-I, THERE ARE 38 OPERATORS WHO OPERATES PL/LF/PF FUNDS. OUT OF THE 38 OPERATORS :-

SL.NO

PARTICULARS

 

NUMBER

 

REMARKS

 

1

PERSONAL LEDGER ACCOUNT

3

DM,SDO RENT CONTROL,LA COLLECTOR

2

LOCAL FUND ACCOUNT

13

ZILLA PARISAD,PANCHAYAT SAMITIES,FFDA,MUNICIPALITIES,LIBRARY ETC

3

PROVIDENT FUND ACCOUNT

22

ZP’S GPF FUND,SAMITIES GPF FUND ETC

 

PROCESS OF DEPOSIT & WITHDRAWAL  UNDER PL/LF/PF:

It is a banking nature Account.Operator can deposit fund under a particular scheme in two ways-by submitting transfer credit bill to the Treasury or Direct deposit by treasury Challan at the treasury linked Bank  and

 Withdraws fund from his/her account by issuing cheques .For this a blank cheque book is   issued  to the Operator and operator in his/her turn draws cheque  for payment and present with an ‘Advice’ to the treasury. The treasury ‘Enfaces’ the cheques if the balance of the fund is available and makes ‘Pay Order’ on the Cheques and prepares a ‘Bank Advice and the enfaced cheques are returned to the Operator and the Bank advice is send to the treasury linked Bank.

When the payee presents the cheque at the Bank’s counter, the Bank makes payment.

BALANCE VERIFICATION & RECONCIALITION:

  1.After the end of a month, the treasury prepares operator wise ‘Plus-Minus’ Reports and sends to the A.G.

 2.Operator wise Pass Books are maintained both by the treasury and by the Operator.

 3.The operator collects monthly Receipt and Payment Statement from the treasury and prepares Reconciliation Statement

      4. The Operator verifies the Pass Book Balance with the treasury figures in every month or as and when required.

3.ACCOUNTS COMPILATION : ( TOP )

  1. Bank Scroll Entry: Date wise Bank Scrolls are received by the treasury. Both Debit Scrolls (i.e. paid cheques) and Credit Scrolls (i.e. Challans) are entered into the treasury package by the Dealing Assistants. Date wise Totals from the treasury package are checked with the totals of the Bank Scrolls.
  2. RBD & DMS: DMS (Date wise Monthly Scrolls Summary) with the RBD (Reserve Bank Deposit) figures received from the Bank at the end of the month. After the completion of the Scrolls entry, ‘RBD’ Report is generated and printed from the treasury package. If the treasury report is tallied with the Bank’s RBD report, then the Treasury Officer Signs on it and accepted for the monthly accounts.
  3. Cash A/c & LOP: Total of LOP (List Of Payments) should be tallied with the total of the Cash A/c. If it is, then The Report of Cash A/c, LOP and Top Schedules are generated and printed out from the treasury package. Treasury Officer and the ADM (Treasury) sign on the Cash A/c and LOP. These reports are accepted for the monthly accounts.
  4. Payment Schedules and Plus-Minus: All the payment schedules under different Major Head are printed out. The major head wise Plus-Minus Reports for the ‘Public Accounts’ (u/h: 8336, 8011, 8448 and 8443 etc.) are also prepared. When the TO/ATO signs, these reports are accepted for the monthly accounts.
  5. Forwarding Letters Etc.: Monthly accounts are submitted mainly to i) The Office of the Principal A.G. (A.&E.), W.B., ii) The D.T.A, W.B., and iii) The D.P.P.G. All the Forwarding Letters are prepared with treasury memo numbers and signed by the TO/ATO. These are attached with the monthly treasury accounts.
  6. Packing & Sending: Cash A/c and LOP along with Top Schedules, RBD, Vouchers (i.e. passed Bills), Paid Cheques, Challans, Payment Schedules, Plus-Minus Reports and Forwarding Letters are inserted into separate packets. The packets are sealed. Two or three treasury staffs are assigned for sending monthly accounts. The treasury staffs personally go to Kolkata and submit the accounts to the concerned offices.

 

 

 

 

4.STRONG ROOM ( TOP )

A] THE MOST IMPORTANT WORK OF THE STRONG ROOM IS DISTRIBUTION OF STAMPS.

 ONLINE STAMP MODULE HAS BEEN INTRODUCED w.e.f 01.04.2015.NOW,ALL THE INFORMATION REGARDING STAMPS RECEIPTS & ISSUES HAVE TO BE ENTERED IN THE SAID MODULE.

AT PRESENT, THERE ARE TWO CATEGORIES OF STAMPS ARE DISTRIBUTED FROM THE TREASURY:-

---1]NON-JUDICIAL[DENOMINATION-10,20,50,100,500,1000,5000]

    2]JUDICIAL-a]COURT FEE[DENOMINATION- 1,2,5,10,20]

                         b] IMPRESSIVE][DENOMINATION-100,200.500,1000,3000,5000]

B] RAIGANJ TREASURY HAS 18 ENLISTED VENDORS: NAME & ADDRESS OF THE VENDORERS ARE MENTIONED BELOW:

 

SL NO

NAME

ADDRESS

OFFICE

1

BAIDYA NATH SAHA

ITAHAR

ADSR,ITAHAR

2

JOGENDRA NATH DAS

CHAVOT,ITAHAR

ADSR,ITAHAR

3

BHARAT CHANDRA DAS

CHAVOT,ITAHAR

ADSR,ITAHAR

4

MADHUSUDAN DAS

ITAHAR

ADSR,ITAHAR

5

AJIT SARKAR

BEKIDANGA,ITAHAR

ADSR,ITAHAR

6

SAMIR TALUKDAR

CHANDITALA

ADSR,RAIGANJ

7

SUBRATA GHOSH

DEBINAGAR,RAIGANJ

ADSR,RAIGANJ

8

DEBASISH SAHA

WEST BIRNAGAR,RAIGANJ

ADSR,RAIGANJ

9

PRANAB DEB BARMAN

SUBHASHGANJ,RAIGANJ

ADSR,RAIGANJ

10

SANJAY KR DAS

SCHOOL PARA

ADSR,RAIGANJ

11

BHUBAN MOHAN SARKAR

BISHNUPUR,HEMTABAD

ADSR,RAIGANJ

12

GOBINDA SARKAR

DEBINAGAR,RAIGANJ

ADSR,RAIGANJ

13

BIDHAN CHANDRA PAUL

MILANPARA,RAIGANJ

DIST.JUDGE COURT

14

TARANI KANTA ROY

HOSPITALPARA,KALIYAGANJ

ADSR,KALIYAGANJ

15

GOUTAM SARKAR

MAJLISPARA,KALIYAGANJ

ADSR,KALIYAGANJ

16

SECRETARY,BAR ASSOCIATION

MOHANBATI,RAIGANJ

DIST.JUDGE COURT

17

ARUN KR GUHA

CHIRAIL,KALIYAGANJ

ADSR,KALIYAGANJ

18

TANDRA BISWAS SARKAR

GOALPARA,RAIGANJ

DIST.JUDGE COURT

 

 

 

C] HEAD OF ACCOUNTS TO BE MENTIONED IN THE BANK CHALLAN

NJ:-0030-02-102-005-17

CF:-0030-01-101-001-16

NOT:-0030-01-101-001-16

 

D] PROCESS OF ISSUANCE:

Generally, stamps are issued from the treasury three days in a week [i.e.Mon, Wed, Fri]

For getting stamps from the treasury ,a Challan is deposited in to the link bank branch i.e karnajora sbi branch by the vendor on the day before delivery date and on the delivery date,the treasury in turn verify the challan from bank scroll .

After that, the said Chillan is entered in the ifms stamp module, capture the vendor & deliver the stamp as per their requisition.

Then, two reports regarding issuance of stamp on that date is generated by the TO/ATO from stamp module and on the basis of the stock register report stamp is issued from double lock[stroog room] by the to/ato  to the stamp clerk. Stamp clerk in his turn issue stamps to the vendor/s on the basis of transaction details report.

 ****An individual having valid photo id poof & living within the raiganj subdivision can also lift stamp /s directly from the Treasury.

               After the end of a month, the treasury prepares‘Plus-Minus’ Reports and sends to the A.G.

 

E] OTHERS:

Apart from that confidential papers [ like Madhyamik ,HS & Other Competitive Exam.]duplicate keys of the vault & any other important matters are kept in the strong room.

 

 

5.RENEWAL OF SOCEITIES,NGO’S ETC: ( TOP )

DISTRICT TREASURY IS THE  RENEWAL AUTHORITY OF THE SOCEITIES/NGO’S ETC .

SOME IMPORTANT INFORMATION REGARDING RENEWAL OF SOCIETIES[FILING OF ANNUAL RETURNS]ARE AS FOLLOWS:-

 

Documents & papers to be Submitted

1. Form-VI

2. Audit Report along with Annual Accounts i.e.  Income & Expenditure and Balance Sheet [Audit report have to be done by the Chartered Accountant]

3. Governing Body List [Name, Address & Designation should be mentioned]

4. Annual Report [Brief description of work of the society]

5 .Resolution copy of the Annual General Meeting[Annual Accounts, Audit report, Annual Report and Governing Body list should be discussed & passed in the AGM]

6. Copy [Xerox] of the Registration Certificate.

7. Copy [Xerox] of the last year renewal certificate.

8. Treasury Challan Form[Four copies][Deposit head:1475-00-800-002-27],[Treasury Code:UDB]

Important Notes:

1 .Item No. (1) to (7) to be submitted in two sets [Original & Duplicate) for every year.

2. Heading of item no. (2),(3),(4) &(5) should include the following:

     i) The name of the Society.

     ii) Registration number with its year.

     iii) Subject name (i.e. Annual Report etc)

3. Full Signature of the President & Secretary with seals is required on item no. (1) to (7).

4. Item No. (8) Should contain depositor Signature.

5. Original Registration Certificate and Previous years money receipt [TR-7] must be produced at the Treasury for the purpose of verification.

6. Renewal Fees: Rs.25 [Rupees twenty five only]

7. Fines [As per GO No 33-CI/O/RGRF-MISC/003/03/R,date:31.10.2008,C &I Deptt.]

Number of Default year

Default sections

Rate of fine(Rs.)

Description of Sections

For 1(one) year only

Both sectios 16& 17

Rs.800 per year

Sec.16:

1.Every Society shall hold AGM atleast once in every year.

2.The gap between Two Successive AGM should not more than 15(fifteen) months.

Sec:17

1.For the purpose of renewal the annual Return papers should be submitted within 30days from the date of AGM.

2.Other defaults in the above important note

Either Section 16 or 17

Rs. 350 per year

For more than 1   (one ) year

Both sectios 16& 17

Rs.1000per year

Either Section 16 or 17

Rs.400 per year

 

 

Treasury - (II) Details

Staff datails of Treasury II:

Sl. No.

Post

Details

Sanctioned Post (Vide Memo No: 5872-F, Dt: 07.07.2000)

1

Treasury Officer

Sri GOPINATH BASAK, WBA&AS

     (12-05-2014 to present date)

1

2

Additional  Treasury Officer

1) Sri Sanjay Kumar Das, WBA&AS

     (31-10-2013 to present date)

2) Sri Mrinal Bhattacharyya, WBA&AS

     (31-01-2014 to present date)

2

3

Accountant

01 Number

1

4

Dealing Assistant

12 Numbers.

14

5

Gr. D

02 Numbers.

4

6

Others

02 Numbers.

2

TOTAL:

20

24

 

DDOS, PENSIONERS etc.:

  1. No. of ACTIVE DDOS: 64
  2. No. of RUNNING PENSIONERS: 7559 
  3. No. of PF DEPOSIT A/C: 185
  4. No. of Works/Security Deposit A/C: 18
  5. No. of PWD-Forest-Engineering Divisions: 13

MAIN FUNCTIONS:

  1. BILL PROCESSING
  2. PENSION PAYMENT
  3. MAINTAINING OF PF DEPOSIT A/Cs
  4. MAINTAINING OF Works/Security DEPOSIT A/Cs
  5. ACCOUNTS COMPILATION.

FRONT/BACK OFFICE FUNCTIONS:

  1. FRONT OFFICE: i) Bill Receiving, ii) Cheque Delivery, iii) Objected Bill Delivery and iv) General Receiving.
  1. BACK OFFICE: i) Dealing Assistants, ii) Accountant, iii) Addl. Treasury Officer and iv) Treasury Officer .

 

BILL PROCESSING : ( TOP )

  1. Bill Receiving: At the ‘Receiving Counter’ Bills are presented by the DDOs with B.T.R. The Bill is received by the Receiving Clerk through the Computer System and auto generated ‘Token No’ is printed and handed over to the DDO.
  2. 1st Level Checking: When a bill is received at treasury, it is automatically tagged into the ‘Login’ of the ‘DA’ whom the concerned ‘Major Head’ has already been distributed by the Treasury Officer. So the Bill goes from the receiving counter to the DA. DA checks the bill thoroughly.
  3. 2nd Level Checking: After DA’s checking, the Bill goes into the Accountant’s ‘Login’.
  4. 3rd Level/Final Checking: When Accountant completes the Checking, the bill goes to the ‘Treasury Officer’s ‘Login’. TO finally Checks the bill with two types of outcome: i) PASS- means “Pay Order” is given, OR: ii) OBJECTION- means the bill is not fit for “Pay Order” and resubmission of the bill may be done by the DDO.
  5. Cheque Printing/ECS Payment Mandate:  The passed Bills for which ECS Payment to be given, are shown in the ‘Login’ of the ‘ATO-Cheque’. The ATO-Cheque  gives “ ECS Payment Mandate” and fixes up the date of actual payment against each Token Number.

The passed Bills for which Cheques to be printed, are shown in the ‘Login’ of the ‘Cheque Writer’. The Cheque Writer prints the Cheques as per TO’s Pay Order. He also prints the ‘Return Memos’ for the Objected Bills.

  1. Cheque Signing: The Printed Cheques along with the Bills are then placed to the ‘ATO-Cheque’. ATO-Cheque verifies the Cheque particulars with the Bill and puts his/her signature on the Cheques. He/She also signs the Return Memos for the objected bills.
  2. Delivery: The signed Cheques and Return Memos are presented to the ‘Cheque Writer’. He/She delivers the Bills through the computer system and handed over the Cheques to the DDOs. The Bills are kept at the treasury as the ‘Vouchers’ for the purpose of Accounts Compilation. Only the Objected Bills are handed over to the DDOs along with Return Memos.

 

ACCOUNTS COMPILATION : ( TOP )

  1. Bank Scroll Entry: Date wise Bank Scrolls are received by the treasury. Both Debit Scrolls (i.e. paid cheques) and Credit Scrolls (i.e. Challans) are entered into the treasury package by the Dealing Assistants. Date wise Totals from the treasury package are checked with the totals of the Bank Scrolls.
  2. RBD & DMS: DMS (Date wise Monthly Scrolls Summary) with the RBD (Reserve Bank Deposit) figures received from the Bank at the end of the month. After the completion of the Scrolls entry, ‘RBD’ Report is generated and printed from the treasury package. If the treasury report is tallied with the Bank’s RBD report, then the Treasury Officer Signs on it and accepted for the monthly accounts.
  3. Cash A/c & LOP: Total of LOP (List Of Payments) should be tallied with the total of the Cash A/c. If it is, then The Report of Cash A/c, LOP and Top Schedules are generated and printed out from the treasury package. Treasury Officer and the ADM (Treasury) sign on the Cash A/c and LOP. These reports are accepted for the monthly accounts.
  4. Payment Schedules and Plus-Minus: All the payment schedules under different Major Head are printed out. The major head wise Plus-Minus Reports for the ‘Public Accounts’ (u/h: 8336, 8011, and 8443 etc.) are also prepared. When the TO/ATO signs, these reports are accepted for the monthly accounts.
  5. Forwarding Letters Etc.: Monthly accounts are submitted mainly to i) The Office of the Principal A.G. (A.&E.), W.B., ii) The D.T.A, W.B., and iii) The D.P.P.G. All the Forwarding Letters are prepared with treasury memo numbers and signed by the TO/ATO. These are attached with the monthly treasury accounts.
  6. Packing & Sending: Cash A/c and LOP along with Top Schedules, RBD, Vouchers (i.e. passed Bills), Paid Cheques, Challans, Payment Schedules, Plus-Minus Reports and Forwarding Letters are inserted into separate packets. The packets are sealed. Two or three treasury staffs are assigned for sending monthly accounts. The treasury staffs personally go to Kolkata and submit the accounts to the concerned offices.

IFMS PROJECTS AT RAIGANJ TREASURY-II:

1) e-Bantan: ( TOP )

Sl. No.

Item

Brief Description

1

Started in this Treasury:

In August 2014

2

Training given to the SAOs & DDOs:

1) ON: 04-07-14 At Multipurpose Hall, Karnajora.

2) ON: 30-08-14 At Multipurpose Hall, Karnajora.

3) ON: 03-11-14 At Multipurpose Hall, Karnajora.

3

No of SAOs making e-Bantan entries:

15 out of 15 SAOs.

4

No of DDOs getting benefits of e-Bantan:

64 out of 64 DDOs.

5

Overall Status

Running Successfully.

 

2) e-CTS (Centralized Treasury System): ( TOP )

Sl. No.

Item

Brief Description

1

Started in this Treasury:

On 16-01-2015

2

Training given to the Staffs:

On 15-01-2015.

3

No of Treasury Functions running under e-CTS:

All Functions

4

Overall Status

Running Successfully.

 

3) e-Pradan: ( TOP )

Sl. No.

Item

Brief Description

1

Started in this Treasury:

On 02-03-2015

2

Training given to the DDOs:

1) ON: 24-11-14 At Multipurpose Hall, Karnajora.

2) ON: 28-01-15 At Multipurpose Hall, Karnajora.

3) ON: 28-02-15 At Multipurpose Hall, Karnajora.

3

Type of Bills Processing under e-Pradan:

All Bills except Electric-telephone-Advances Etc.

4

No of DDOs using e-Pradan:

64 out of 64 DDOs.

5

Overall Status

Running Successfully.

 

4) e-Billing: ( TOP )

Sl. No.

Item

Brief Description

1

Started in this Treasury:

On 01-06-2015

2

Training given to the DDOs:

1) Hands-on-Training at the Office Chamber of Treasury Officer-II during the month of June-15.

2) ON: 09-07-15 At Multipurpose Hall, Karnajora.

3) ON: 20-07-15 At Multipurpose Hall, Karnajora.

3

Type of Bills processing under e-Billing:

Contingency, GPF-Gratuity, Grant-in-Aid, WBHS-08, Electric, Telephone Etc.

4

No of DDOs using e-Billing:

34 out of 64 DDOs.

5

Overall Status

Running Successfully.

 

PENSION PAYMENT AT RAIGANJ TREASURY-II:

Sl. No.

Category

Head of Account

Number of Pensioner

1

State Govt. Superannuation  pension:

2071-01-101

2167

2

State Family Pension:

2071-01-105

1553

3

Education Pension:

2071-01-109

3562

4

Arunachal Pradesh Pension:

8793-00-208

7

5

Assam Govt. Pension

8793-00-209

2

6

Bihar Govt. Pension

8793-00-210

20

7

Haryana Govt. Pension

8793-00-214

1

8

Nagaland Govt. Pension

8793-00-224

4

9

Orissa Govt. Pension

8793-00-225

1

10

Jharkhand Govt. Pension

8793-00-234

2

11

Social Security Sufferer Pension:

2235-60-200

22

12

Freedom Fighter Pension:

2235-60-200

1

13

Panchayat Pension:

2071-01-110

208

14

MLA Pension:

2071-01-111

9

15

TOTAL:

 

7559

Note:  09 Pensioners are paid through ‘POSTAL MONEY ORDER’ and all other Pensioners are paid 

             Through their respective Bank Accounts.

 

Pension Paying Bank Branches attached to Raiganj Treasury-II: ( TOP )

Sl. No.

Name of Bank And Branch

IFS CODE

Address

1

SBI-Karnajora

SBIN0001654

Karnajora, Raiganj, Uttar Dinajpur., Pin: 733130

2

SBI-Raiganj

SBIN0000162

Raiganj, Uttar Dinajpur., Pin: 733134

3

SBI-Kaliyaganj

SBIN0002074

Kaliyaganj, Uttar Dinajpur, Pin: 733129

4

SBI-Hemtabad

SBIN0009320

Hemtabad, Uttar Dinajpur. Pin: 733144

5

SBI-Dalkhola

SBIN0002047

Dalkhola, Uttar Dinajpur, Pin: 733145

6

SBI-Kushmandi

SBIN0001875

Kushmandi, Dakshin Dinajpur, Pin: 733132

7

UBI-Raiganj

UTBI0RGJ941

Raiganj, Uttar Dinajpur., Pin: 733134

8

UBI-Debinagar

UTBI0DEBD56

Debinagar, Raiganj, U. Dinajpur., Pin: 733123

9

UBI-Itahar

UTBI0ITAD77

Itahar, Uttar Dinajpur, Pin: 733128

10

UBI-Kaliyaganj

UTBI0KLG946

Kaliyaganj, Uttar Dinajpur, Pin: 733129

11

UBI-Dalkhola

UTBI0DLK982

Dalkhola, Uttar Dinajpur, Pin: 733201

12

UBI-Harirampur

UTBI0HRP960

Harirampur, Dakshin Dinajpur, Pin: 733125

13

CBI-Raiganj

CBIN0280123

Raiganj, Uttar Dinajpur., Pin: 733134

14

CBI-Kumedpur

CBIN0282939

Gulandar, Uttar Dinajpur, Pin: 733128

15

PNB-Raiganj

PUNB0093700

Raiganj, Uttar Dinajpur., Pin: 733134

16

Allahabad Bank-Raiganj

ALLA0211079

Raiganj, Uttar Dinajpur., Pin: 733134

Note:  09 Pensioners are paid through ‘POSTAL MONEY ORDER’ and all other Pensioners are paid 

             Through their respective Bank Accounts.

 

PENSION PROCESS (Steps):

1)      RECEIVING OF PPO.

2)      APPEARANCE:

                i) Date of Appearance: 9th to 18th every month.

                ii) Pensioner physically presents himself/herself before the Addl. Treasury Officer

                iii) Necessary documents are verified by the treasury like PPO, Photo, Signature, Bank A/c, No-                Liability Certificate, Address proof, Identity Proof, PAN, and Aadhaar etc.

 

  1. Starting of Pension:

                 i) PPO Details-Entry-Approval.

                 ii) First Pension Bill- Generation-Approval-Printing.

                iii) Cheque-Printing-Signing-Delivery.

                iv) Sending of Advice & Cheque to the Banks.

 

  1. Regular Monthly Pension:

                i) Pension Bill- Generation-Approval-Printing.

                ii) Cheque-Printing-Signing-Delivery.

                iii) Sending of Advice & Cheques to the Banks.

 

  1. Life Certificate:

                i) Every pensioner has to submit LC to the concerned Bank in the month of November every      year.

                ii) For this purpose Blank LC forms are send by the treasury to the Banks in the month of SEP-   OCT.

                iii) Duly filled up LCs are received by the treasury from the Banks in the month of DEC-JAN.

 

  1. LC processing at Treasury:

i) Scrutiny of LCs by the Dealing Assistants.

ii) Preparation of List of pensioners who have not submitted LC.

Iii) For non-submission of LC—Regular pension is suspended by the treasury at the end of January.

                iv) If LC is submitted by the pensioner subsequently to the treasury, the PENSION starts at once.

 

  1. Recovery of Overpayment:

                i) Detection:

                        a) In time of pension bill checking.

                        b) In the time of LC checking.

                        c) In time of Audit & Inspection.

                        d) Written information received by the treasury.

                ii) Verification & Calculation of the amount.

                iii) Communication:

                        a) To the pensioner.

                        b) To the Bank in case of death etc.

                iv) Recovery:

                        A) For Running Pensioner:

                                i) Deduction from the monthly pension amount (restricted to the DR only).

                                ii) Direct deposit by the pensioner to the Bank through treasury Challan.

                        B) For Others:

                                i) Collection from the Banks.

                                ii) Direct deposit to the Bank through treasury Challan.

 

MAINTAINING OF PF DEPOSIT A/C:

  1. No of Operators: 03
  2. No of PF Deposit A/c: 185 (183 Secondary Schools attached with the operator-A.I. of Schools, Raiganj and one college).
  3. No of scheme: One (Provident Fund).
  4. Nature of Account: It is a banking nature account.
  5. Deposits into this A/c: Two ways: - i) ‘By transfer’ from the Bills passed at the treasury, ii) Direct deposit by treasury Challan at the treasury linked Bank.
  6. Withdrawal from this A/c: By Cheques. Such cheques are drawn by the ‘Operator’ and ‘Enfaced’ by the treasury.
  7. Cheque Book: Blank Cheque Book is issued to the Operator. The cheque numbers are linked with the Operator’s code.
  8. Process of withdrawal: i) Cheques are drawn by the Operators and presented with an ‘Advice’ to the treasury. ii) The treasury ‘Enfaces’ the cheques if the balance of the fund is available and makes ‘Pay Order’ on the Cheques and prepares a ‘Bank Advice’. iii) The enfaced cheques are returned to the Operator and the Bank advice is send to the treasury linked Bank. iv) When the payee presents the cheque at the Bank’s counter, the Bank makes payment.
  9. Plus-Minus Report: After the end of a month, the treasury prepares operator wise ‘Plus-Minus’ Reports and sends to the A.G.
  10. Pass Book: Operator wise as well as School wise Pass Books are maintained both by the treasury and by the Operator.
  11. Reconciliation: The operator collects monthly Receipt and Payment Statement from the treasury and prepares Reconciliation Statement.
  12. Balance Verification: The Operator verifies the Pass Book Balance with the treasury figures in every month or as and when required.

 

MAINTAINING OF WORKS/SECURITY DEPOSIT A/C:

  1. No of Operators: 18
  2. No of scheme: One (Works/Forest, Code: 999997).
  3. Introduction: It is introduced in the Treasury w.e.f 01-04-2015 with the abolition of LOC System in West Bengal. Two Deposit Accounts (One is Works Deposit A/C and the other is Security Deposit A/C) for each Division of Works/Forest Departments are opening at the respective treasury.
  4. Opening Balance: Opening Balance is inserted into this A/C as and when the concerned Operator sends such balance as on 01-04-2015 duly verified by the respective Department to the Treasury.
  5. Nature of Account: It is a banking nature account.
  6. Deposits into this A/c: Two ways: - i) ‘By transfer’ from the Bills passed at the treasury, ii) Direct deposit by treasury Challan at the treasury linked Bank.
  7. Withdrawal from this A/c: By Bills presented at Treasury by the Operators for the Sanctioned claim. Bills are processed at Treasury and if it is fit for payment, then “ Payment Mandate” is given to the Beneficiary’s Bank account directly.
  8. Plus-Minus Report: After the end of a month, the treasury prepares operator wise ‘Plus-Minus’ Reports and sends to the A.G.
  9. Pass Book: Operator wise Pass Books are maintained both by the treasury and by the Operators.
  10. Balance Reconciliation: The operator views monthly Receipt and Payment relating to the Pass Book in the IFMS Website. He/She verifies the closing balance as per Pass Book at his/her end and sends a “Balance Certificate” to the Treasury along with the Pass Book. The Treasury also verifies Closing balance of each Operator and compares with the Operator’s “Balance Certificate” and signs in the Pass Book already sent by the Operator and returns the same to the Operator.

 

Audit & Inspection (Status upto JUNE-2015):

Sl. No.

Authority

Date(s) of Inspection

Period Covered

1

Pr. A.G., West Bengal

22-08-14 to 03-09-14

01-04-2013 to 31-03-2014

2

DTA, West Bengal

On: 19-05-2015

Up to Date

 

 

 

Performance at a glance (In the Last FY: 2014-15):

Sl. No.

Category

Number of Pensioner

1

No. of Bills presented by the DDOs & Processed:

10,964

2

No. of Cheques Printed & Delivered to the DDOs:

11694

3

No. of Pensioners have got Pension:

7328

4

Monthly Accounts

Submitted to the O/O Pr. AG, WB and DTA, WB in every month.

5

ECS Payment under e-Pradan of IFMS

Started Successfully in MAR-2015.

6

No. of PF Deposit Accounts maintained:

183

7

No. of Forest/PWD/Engineering Dvn. Using LOC:

13

8

No. of Active DDOs:

63